One of the purposes of an intranet is to speed of work, including reducing time wasted in hunting for documents and information.
In one of CCLFI’s clients, we developed and installed an intranet enhancement, uploaded documents often needed, and provided users training. CCLFI asked the following questions to the staff members:
Before installation:
- Approximately what percent of your time do you use every day looking for documents and information in relation to your work? (=T1)
Six months after installation:
- Approximately what percent of your time do you use every day looking for documents and information in relation to your work? (=T2)
- Approximately what percent of the hunting time you saved do you attribute to your use of the intranet enhancement? (=f)
If P = total annual payroll, then an estimate of financial impact is (“ave” suffix means “average over all staff”):
Financial Impact of Reduced Hunting Time = P x f x (T2ave – T1ave) pesos per year
Percentage Increase in Productive Time (due to faster retrieval of information using the intranet enhancement) = f x (1 – T1ave)/(1 – T2ave) percent
Cheers!
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